Monday, June 27, 2016

WineTalent Classifieds: Program Manager in Napa

Program Manager

WineTalent is working with our client, the Napa Valley Grapegrowers (NVG), to find a Program Manager to support the organization.  The Napa Valley Grapegrowers is a nonprofit organization dedicated to preserving and promoting Napa Valley’s world-class vineyards.  The Program Manager will be responsible for the development of educational seminars, the logistics of all events and will be responsive to the needs of NVG membership.  The Program Manager will exhibit exceptional professionalism, analytical skills, communication abilities and organizational skills.

Napa Valley Grapegrowers routinely puts together educational seminars to support the needs of the membership.  The Program Manager will work with the Associate Director to identify potential seminar topics, develop the content, reach out to industry experts to support the seminars and handle all of the logistics of these seminars.  The Program Manager is also interacting with the membership and the Board of Directors to identify topics and programming for seminars.  Additionally the Program Manager will play a key role in all special events NVG puts on.  This will include venue selection, vendor contract negotiation and scheduling all actions that must happen to create a professional and seamless event.  To support and build on the mission of the Napa Valley Grapegrowers, the Program Manager will manage the website content related to the position, assist with the grant process including all necessary reporting, and administrative duties as needed. 

Responsibilities:  

  • Seminars & Events
    • Responsible for coordinating all event logistics from start to finish
    • Create event timelines and checklists
    • Manage all aspects of event registration and work with Director of Finance to ensure payment is received
    • Manage all event budgets reporting regularly to NVG Associate Director
    • Coordinate all vendor logistics – catering, event rentals, audio visual, set up, breakdown, d├ęcor, etc.
    • Secure event venues and oversee all rental and contract agreements
    • Assist with sponsorship outreach and details
    • Create attendee folders, handouts, and event materials
    • Manage event volunteers and ensure staffing needs are met
    • Responsible for all event follow up and wrap up
    • Manage and plan the annual Afternoon in the Vineyards event

  • ROOTSTOCK
    • Assist with the management, planning and execution of the NVG annual exhibition & symposium
    • Assist NVG Associate Director and ROOTSTOCK Event Coordinator in managing the marketing & promotion schedule, timeline, printing and mailing requirements for signs, postcards, event program, billboards, online & print ads, etc.
    • Work with event committee on the development of seminar topics and overall program
    • Assist with sponsorship outreach efforts and coordination of sponsor benefits
    • Assist with the management of the event budget
    • Manage all aspects of event registration and work with bookkeeper to ensure payment is received
    • Assist with all aspects of event logistics and execution


  • Harvest STOMP
    • Provide event planning support to NVG Associate Director and Harvest STOMP Steering Committee
    • Assist with all event logistics and execution
    • Assist in creating overall event design and decor
    • Assist with managing event staff, vendors and volunteers

  • Research, Reports and Services
    • Assist with the coordination of the NVG Vineyard Trial Program

  • Website Management
    • Responsible for creating all website pages for NVG events and seminars
    • Responsible for day-to-day updates of website to ensure information is current and accurate
    • Responsible for creating all online event registration pages

  • Grants
    • Responsible for assisting Associate Director with grant reporting and budgeting
    • Responsible for keeping annual grant program folder up-to-date with all relevant reporting information
    • Act as co-coordinator for all grant activities

  • Administrative duties for each of the above programs and associated committees

  • General support to NVG Associate Director



Interested candidates should email a resume to amy@winetalent.net.  All inquiries are completely confidential.   PLEASE DO NOT CONTACT THE NVG OFFICE DIRECTLY.  

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