WineTalent Classifieds: Winery Office Manager in Napa Valley

WineTalent is working with our Napa Valley client to find a Winery Office Manager.

About the company:  WineTalent’s client is a luxury estate winery producing highly sought-after wines from organically grown grapes.  The winery has a rich history in the Napa Valley.  Join the team in an important role that is integral to the success of the winery. 

About the opportunity:  WineTalent is seeking an Office Manager to manage the administrative aspects of the winery.  This role will work directly with ownership and the General Manager in all aspects of business operations and administration to meet the demands of the company.  The Office Manager manages the company’s accounting, human resources, compliance, inventory management and service agreements.  This role will act as the primary point of contact for all service providers related to essential functions of the business. 

Responsibilities:

·     Establish SOP’s for purchase order and invoice receipt management.

·     Assist third-party accounting group with AR management, including deposits.

·     Direct and manage expense reporting, including SOP’s, systems, policy updates and company card management.

·     Liaise with and manage third party IT consultants to ensure IT service agreement and scope of accountability is effectively executed.

·     Manage all aspects of payroll, staying current on related state and federal labor laws. 

·     Develop and maintain a high level of knowledge about the company’s ERP system and its operating protocols. Default resource for ERP updates, troubleshooting and training.

·     Direct inventory management SOP’s and manage inventory movements, employee withdrawals and monthly reconciliation.

·     Manage relationships with, and troubleshooting of, the company’s utilities.

·    Collaborate with third party HR group and benefits brokers to assist in HR administration including: 

·      annual updates to the Company’s employee handbook

·      employee file management

·      employee on-boardings and separations

·      census reporting

·       benefits meeting coordination and benefits enrollment

·     Liaise with third-party compliance group to ensure state and federal permits and licenses are renewed on a timely basis. Set-up and manage COLA submissions in house through the TTB on-line web portal.

·     Manage office maintenance and janitorial services, office supplies and service contracts for copiers, scanners, printers and other communal administrative hardware.

·     Responsible for timely and accurate processing of wholesale orders with an emphasis on customer service

·     Provides support to the sales team.

·     Manages general administrative needs of entire company, including office, and internal and external communications in support position of the General Manager.

·     Administrative tasks as required.

What the Job Requires:

·       BA or BS or equivalent combination of education and experience

·       5 plus years of experience in similar position

·       Demonstrated business acumen and an innate understanding of wine production, hospitality, and customer service excellence

·       Ability to participate as a team leader to deliver financial and strategic results and exceptional customer service standards

·       Medium to advanced accounting skills

·       High level of proficiency with MS Office, specially Excel, and QuickBooks, as well as POS and database applications

·       Ability to establish priorities, work independently and proceed with objectives without supervision

·       Interpersonal awareness, relationship management and influencing skills

·       Must be proactive and have strong organizational skills including exceptional attention to detail and follow-through

·       High degree of integrity and strong work ethic

·       A valid CA driver’s license is required

About WineTalent: WineTalent is a wine industry focused recruitment company. We work closely with our clients and our job seekers to find the right fit of talents, experience and work environment.

WineTalent: The Right People for the Job

If you are interested in applying, email your resume to amy@winetalent.net

All inquiries will be kept strictly confidential

WineTalent Classified: Staff Accountant in St. Helena, CA

WineTalent is working with our client, Long Meadow Ranch on a Staff Accountant role to join this growing company. 

About Long Meadow Ranch: Long Meadow Ranch is a family-owned agricultural enterprise producing grapes and wine, olives and olive oil, grass-fed beef and lamb, fruits, vegetables, and eggs in the Napa Valley, Anderson Valley and Marin County. The Long Meadow Ranch operations also include an acclaimed farm-to-table restaurant, a general store and wine tasting bar in the historic Logan-Ives House, an outdoor cafe, a farmer's market, a working garden and a variety of unique event spaces all located at Farmstead at Long Meadow Ranch. 

About the opportunity: Long Meadow Ranch has a unique opportunity for a Staff Accountant to join our Finance team to provide quality service to our winery management team, farm production team, and other business partners. Reporting to the Controller, the Staff Accountant will provide general accounting support, maintain financial reports, records, and general ledger for multiple affiliated entities. This position requires ethical conduct and thoroughness, along with critical thinking, attention to detail and time management.

Responsibilities
Facilitate and complete monthly close procedures
Prepare journal entries and perform analysis and reconciliation of general ledger accounts
Support accounts payable where necessary, including invoice processing, coding and approvals. Provide additional support for corporate credit card processing and facilitating employee expense reimbursement as needed
Support Senior Staff Accountant with daily financial reporting
Support other critical accounting areas as needed, such as fixed assets and accounts receivable. Liaison with sales team and order processing team to effectively manage wine accounts receivable
Collaborate with Controller to ensure that the financial information is prepared in strict adherence with US GAAP, company policies and procedures and sound financial management practices

Education, Experience and Requirements
Minimum of 3 years of experience in general ledger accounting practices
Wine or consumer beverage product accounting experience preferred
Bachelor’s degree in Accounting, Finance, Business or a related discipline
Experience with QuickBooks and/or NetSuite preferred
Proficient in MS Office with advanced MS Excel skills
Sharp attention to detail with good oral and written communication skills
Able to work in a team environment as well as operate independently
Able to lift 40+ lbs
A pre-employment background check is required

Compensation and Benefits
This is a full-time, salaried position.
Competitive compensation depending on experience plus benefits including medical/dental insurance, paid vacation and 401(k).

About WineTalent: WineTalent is a wine industry focused recruitment company. We have worked closely with LMR on job opportunities for over 7 years. All inquiries will be kept strictly confidential.

WineTalent: The Right People for the Job

Interested in applying?  Email resume to amy@winetalent.net

All inquiries will be kept strictly confidential

WineTalent Classifieds: Winery Staff Accountant in St. Helena, CA

WineTalent is working with Long Meadow Ranch on a Staff Accountant role in their St. Helena, CA offices.  

Long Meadow Ranch is a family-owned agricultural enterprise producing grapes and wine, olives and olive oil, grass-fed beef and lamb, fruits, vegetables, and eggs in the Napa Valley, Anderson Valley and Marin County. The Long Meadow Ranch operations also include an acclaimed farm-to-table restaurant, a general store and wine tasting bar in the historic Logan-Ives House, an outdoor cafe, a farmer's market, a working garden and a variety of unique event spaces all located at Farmstead at Long Meadow Ranch.

Long Meadow Ranch has a unique opportunity for a Staff Accountant to join our Finance team to provide quality service to our winery management team, farm production team, and other business partners. Reporting to the Controller, the Staff Accountant will provide general accounting support, maintain financial reports, records, and general ledger for multiple affiliated entities. This position requires ethical conduct and thoroughness, along with critical thinking, attention to detail and time management.

Responsibilities

• Facilitate and complete monthly close procedures
• Preparation of journal entries, analysis and reconciliation of general ledger accounts
• Support accounts payable where necessary, including corporate credit card processing and facilitating employee expense reimbursement 
• Accounting for fixed assets: Maintain fixed asset roll forward, including supporting fixed asset detail listings and related depreciation schedules Interface with other team members to monitor progress on capital projects and facilitate cost segregation studies
• Liaison with sales team and order processing team to effectively manage wine accounts receivable. Conduct periodic conference calls with California wine broker to ensure timely cash collection
• Record and reconciliation of inter-company billings
• Support other critical accounting areas as needed, such as inventory and payroll
• Monitor and ensure quality data transfer between accounting software and various other systems. Improve upon transfer files where needed
• Assist with annual financial audit and preparation of tax return work papers. Prepare schedules for - and provide support to - auditors and tax accountants
• Assist with documentation and monitoring of internal controls
• Assist in preparation of monthly sales tax returns and other governmental compliance reporting where necessary
• Collaborate with Controller to ensure that the financial information is prepared in strict adherence with US GAAP, company’s policies and procedures and sound financial management practices

Education, Experience and Requirements

• Minimum of 3 years of experience in general ledger accounting practices
• Wine or consumer beverage product accounting experience preferred
• Bachelor’s degree in Accounting, Finance, Business or related discipline
• Experience with QuickBooks and/or NetSuite preferred
• Proficient in MS Office with advanced MS Excel skills
• Sharp attention to detail with good oral and written communication skills
• Able to work in a team environment as well as operate independently
• Able to lift 40+ lbs
• Valid driver’s license and maintain a safe driving record
• A pre-employment background check is required

Compensation and Benefits

• This is a full-time, salaried position.
• Competitive compensation depending on experience plus benefits including medical/dental insurance, paid vacation and 401(k).

Apply online:

https://www.longmeadowranch.com/careers

WineTalent Classifieds: Financial Controller in St. Helena, CA

WineTalent is working with our client Long Meadow Ranch to find a Financial Controller in their St. Helena office.

Long Meadow Ranch is a family-owned agricultural enterprise producing grapes and wine, olives and olive oil, grass-fed beef and lamb, fruits, vegetables, and eggs in the Napa Valley, Anderson Valley and Marin County. The Long Meadow Ranch operations also include an acclaimed farm-to-table restaurant, a general store and wine tasting bar in the historic Logan-Ives House, an outdoor cafe, a farmer's market, a working garden and a variety of unique event spaces all located at Farmstead at Long Meadow Ranch.

Long Meadow Ranch has a unique opportunity for a Financial Controller to join our administration to provide quality customer service to our ranch and winery management team, our business partners, our customers and our vendors. Reporting to the VP of Finance, the Financial Controller will be responsible for review and forecasting of cash flow, implementation and monitoring of policies and procedures, recommendations for continuous improvement, and general accounting functions for multiple affiliated entities in accordance with generally accepted accounting principles. This position requires ethical conduct and thoroughness, along with critical thinking, attention to detail and time management.

Responsibilities
Implement, maintain, and follow a comprehensive set of policies and procedures, in accordance with generally accepted accounting principles
Prepare journal entries and perform reconciliations in support of monthly and year-end close
Manage daily accounting tasks including: accounts receivable, accounts payable, payroll, bank reconciliations, and daily banking tasks
Supervise periodic inventory counts and maintain perpetual inventory system for non-financial inventory reporting
Assist with the budgeting and cash forecasting processes
Approve and monitor billing activity as processed by the Accounts Payable Specialist, ensuring accuracy of accounts payable coding by departmental managers
Ensure accuracy and completeness of company sales in financial accounting software, reconciling monthly
Record intercompany accounting transactions as deemed necessary
Monitor, track and report on all required external compliance
Participate as a team member on key business initiatives, including cost accounting, workflow management, and customer correspondence protocol
Evaluate, recommend and implement policies, procedures and systems related to company efficiency, productivity and internal controls
Solicit and act on feedback from manager, peers, and other business partners
Contribute ideas, energy, enthusiasm and support to the continuous improvement of the process
Perform other duties as assigned

Education, Experience and Requirements
Minimum of 5 years of experience in accounting and finance
Wine, consumer beverage product or manufacturing accounting experience strongly preferred
Farming and livestock specific accounting experience, a plus
Bachelor’s degree in Accounting, Finance, Business or related discipline
In-depth knowledge of accounting software, NetSuite and QuickBooks experience a plus
Experience with ecommerce and POS systems, Truvi or WineDirect preferred
Proficient in MS Office including PowerPoint with advanced MS Excel skills
Sharp attention to detail with good oral and written communication skills
Able to work in a team environment as well as operate independently
Able to lift 40+ lbs.
Valid driver’s license and maintain a safe driving record
A pre-employment background check is required

Compensation and Benefits
This is a full-time, salaried position.
Competitive compensation depending on experience plus benefits including medical/dental insurance, paid vacation and 401(k).

To Apply, please complete the online application process here. 

All Inquiries will be kept strictly confidential.

WineTalent:  The Right People for the Job 

WineTalent Classifieds: Vice President of Finance - Destinations and Services

WineTalent is working with our client, Long Meadow Ranch, to find a Vice President of Finance for the award winning restaurant Farmstead at Long Meadow Ranch and the company's hospitality destinations.

Long Meadow Ranch is a family-owned agricultural enterprise producing grapes and wine, olives and olive oil, grass-fed beef and lamb, fruits, vegetables, and eggs in the Napa Valley, Anderson Valley and Marin County. The Long Meadow Ranch operations also include an acclaimed farm-to-table restaurant, a general store and wine tasting bar in the historic Logan-Ives House, an outdoor cafe, a farmer's market, a working garden and a variety of unique event spaces all located at Farmstead at Long Meadow Ranch.

The Vice President of Finance is a key participant in all major business decisions regarding the LMR (the Company) portfolio of entities engaged in multi-faceted hospitality, shared services and farming activities. Hospitality operations encompass multiple outlets which include restaurant, hotel, private events, café and retail activities. Shared Services include shared finance, marketing, facility, IT and HR activities for multiple related entities. Farming operations include organic fruit and vegetable, poultry, beef and lamb activities which produce product for internal culinary and retail operations.

Reporting to the Executive Vice President & COO, the Vice President of Finance serves in a core leadership role and is responsible for driving both long-term strategic planning & business structure and hands-on execution of financial planning, reporting & accounting, managerial reporting & analysis, partnerships & contracts.

Strategic Planning & Business Structure

• Develop the multi-year business plan
• Identify short-term and long-term financing requirements
• Establish and oversee construction budgets
• Develop pro forma post-construction start-up and operational budgets
• Identify and install required managerial operating systems

Financial Planning, Reporting & Accounting

• Direct all accounting, budgeting, forecasting, finance, and cash management functions of the Company
• Establish and implement next generation financial accounting systems, controls, and measurement systems to assure fiscal integrity as well as accurate and timely financial and management reporting
• Formalize and document accounting and finance standard operating processes (SOPs) to ensure accurate and timely data synthesis
• Manage the annual budget and strategic business planning processes, working closely with the President & CEO, Executive Vice President & COO, and key operating managers
• Manage accounting firm for assigned business units; oversee and direct all income tax-related activities
• Assure compliance with state, federal, and general accounting and regulatory guidelines
• Manage all sales, use, property and other tax reporting
• Maintain solid banking relationships
• Direct ongoing analysis of Company’s capital requirements to ensure appropriate capitalization and availability of funds
• Manage entity reporting for Company investors including K1
• Maintain all Company financing and capitalization documents, including details related to stock ownership rights, limited partnership interests, warrants and options

Managerial Reporting & Analysis

• Develop and deliver timely, accurate, and effective analysis and reporting of financial and operational performance to the key operating managers, EVP & COO, President & CEO
• Track and measure performance relative to budgets, schedules, milestones, and performance targets, providing timely feedback to the key operating managers, EVP & COO, and President & CEO
• Develop and manage budget, periodic financial forecasts, short and long term financial projections, Company cash positions, current risks and probabilities
• Prepare timely financial report packages for review by the key operating managers, EVP & COO, and President & CEO
• Ensure compliance and accurate reporting with regard to all regulatory matters
• Perform operationally focused financial analysis and intelligence gathering to support strategic and business development initiatives
• Provide guidance and advice on proposed capital expenditures
• Recommend opportunities for profit improvement, productivity enhancement and cost reduction

Team Management & Development

• Maintain organizational structure of shared services finance and accounting team and refine or make changes where required to achieve strategy and goals
• Contribute and continue to drive a culture of collaboration
• Provide training and opportunities for growth as needed for direct reports
• Become a go-to resource by continuing to develop and foster a strong team which is sought out and respected by the entire organization for the quality of information and insight provided
• Encourage innovative approaches to employee communications and continuous improvement, recognition, and celebration in order to attract, reward and retain the highest quality staff

Partnerships, Contracts & Compliance

• Assist the President & CEO, EVP & COO, and key operating managers in financial analysis and negotiation of partnerships, licensing and contracts
• Manage preparation, negotiation, review, and acceptance of all contractual documents
• Advise management of contractual rights and obligations and provide interpretation of terms and conditions
• Ensure the Company is compliant with all federal, state and local regulations and that internal agreements as well as client contracts and SLA’s are properly documented and followed

Shared Services

• Manage expenses, allocations, and financial reporting and analysis of all shared services, including Human Resources, Marketing, IT, and General Admin
• Manage preparation, negotiation, review, and acceptance of all insurance policies; oversee claims
• Consistently review and improve respective policies and procedures to ensure compliance with regulatory environment
• Emphasize cross-departmental collaboration to ensure efficient and effective communication and support provided company wide

Education, Experience and Requirements

• Bachelor’s degree in Finance, Accounting or Business
• Certified Public Accountants preferred
• Distinctive finance and accounting experience of 5 years or more within restaurant and/or hospitality organizations
• Proven understanding of finance and accounting issues related to restaurant and hotel businesses highly desirable
• Experience with NetSuite desirable
• Experience with DOMO and KPI analytics dashboard tools desirable
• Extensive experience with Quickbooks required
• Prior experience implementing new accounting software systems and/or ERP required

• Able to work in a team environment as well as operate independently
• Able to lift 40+ lbs.
• Valid driver’s license and maintain a safe driving record
• A pre-employment background check is required

Compensation and Benefits

• This is a full-time salaried position
• Competitive compensation depending on experience plus benefits including medical/dental insurance, paid vacation and 401(k)

Apply Online Here

All Inquiries will be kept strictly confidential

WineTalent:  The Right People for the Job