WineTalent Classifieds: Winery Office Manager in Napa Valley

WineTalent is working with our Napa Valley client to find a Winery Office Manager.

About the company:  WineTalent’s client is a luxury estate winery producing highly sought-after wines from organically grown grapes.  The winery has a rich history in the Napa Valley.  Join the team in an important role that is integral to the success of the winery. 

About the opportunity:  WineTalent is seeking an Office Manager to manage the administrative aspects of the winery.  This role will work directly with ownership and the General Manager in all aspects of business operations and administration to meet the demands of the company.  The Office Manager manages the company’s accounting, human resources, compliance, inventory management and service agreements.  This role will act as the primary point of contact for all service providers related to essential functions of the business. 

Responsibilities:

·     Establish SOP’s for purchase order and invoice receipt management.

·     Assist third-party accounting group with AR management, including deposits.

·     Direct and manage expense reporting, including SOP’s, systems, policy updates and company card management.

·     Liaise with and manage third party IT consultants to ensure IT service agreement and scope of accountability is effectively executed.

·     Manage all aspects of payroll, staying current on related state and federal labor laws. 

·     Develop and maintain a high level of knowledge about the company’s ERP system and its operating protocols. Default resource for ERP updates, troubleshooting and training.

·     Direct inventory management SOP’s and manage inventory movements, employee withdrawals and monthly reconciliation.

·     Manage relationships with, and troubleshooting of, the company’s utilities.

·    Collaborate with third party HR group and benefits brokers to assist in HR administration including: 

·      annual updates to the Company’s employee handbook

·      employee file management

·      employee on-boardings and separations

·      census reporting

·       benefits meeting coordination and benefits enrollment

·     Liaise with third-party compliance group to ensure state and federal permits and licenses are renewed on a timely basis. Set-up and manage COLA submissions in house through the TTB on-line web portal.

·     Manage office maintenance and janitorial services, office supplies and service contracts for copiers, scanners, printers and other communal administrative hardware.

·     Responsible for timely and accurate processing of wholesale orders with an emphasis on customer service

·     Provides support to the sales team.

·     Manages general administrative needs of entire company, including office, and internal and external communications in support position of the General Manager.

·     Administrative tasks as required.

What the Job Requires:

·       BA or BS or equivalent combination of education and experience

·       5 plus years of experience in similar position

·       Demonstrated business acumen and an innate understanding of wine production, hospitality, and customer service excellence

·       Ability to participate as a team leader to deliver financial and strategic results and exceptional customer service standards

·       Medium to advanced accounting skills

·       High level of proficiency with MS Office, specially Excel, and QuickBooks, as well as POS and database applications

·       Ability to establish priorities, work independently and proceed with objectives without supervision

·       Interpersonal awareness, relationship management and influencing skills

·       Must be proactive and have strong organizational skills including exceptional attention to detail and follow-through

·       High degree of integrity and strong work ethic

·       A valid CA driver’s license is required

About WineTalent: WineTalent is a wine industry focused recruitment company. We work closely with our clients and our job seekers to find the right fit of talents, experience and work environment.

WineTalent: The Right People for the Job

If you are interested in applying, email your resume to amy@winetalent.net

All inquiries will be kept strictly confidential

WineTalent Classifieds: Human Resources Specialist in St. Helena, CA

WineTalent is working with our client, Long Meadow Ranch, on an HR Specialist position.

Long Meadow Ranch is seeking an HR Specialist to join our Human Resources team.

Long Meadow Ranch is a family-owned agricultural enterprise producing grapes and wine, olives and olive oil, grass-fed beef and lamb, fruits, vegetables, and eggs in the Napa Valley, Anderson Valley and Marin County. The Long Meadow Ranch operations also include an acclaimed farm-to-table restaurant, a general store and wine tasting bar in the historic Logan-Ives House, an outdoor cafe, a farmer's market, a working garden and a variety of unique event spaces all located at Farmstead at Long Meadow Ranch.

Reporting to the Director of Human Resources, the HR Specialist will be responsible for employee recruitment, new hire processes, on-going employee relations and employee file management. The Human Resources team is a dynamic small team that works collaboratively with all departments to build and retain a successful team of managers and employees. We are searching for an enthusiastic individual who has the passion and drive to be an advocate for employees at all stages of their LMR career.

Responsibilities:

• Administer the recruitment process from outreach to hire
• Assist with development of recruitment SOPs and ensure adherence
• Utilize, update and maintain the Greenhouse application, an applicant tracking software, on a daily basis
• Work closely with hiring managers to establish job criteria and a hiring plan for new job openings 
• Post and maintain job postings for open positions
• Ensure offer letters are accurate, properly communicated and signed
• Input all new hires into HRIS systems for start of employment
• Schedule and provide the onboarding orientation to all new hires including proper paperwork - I9 verification, confidentiality agreements, job descriptions, policies and handbook acknowledgment, as well as employee introduction to LMR benefits
• Assist employees with benefit elections when employee becomes eligible and during the annual open enrollment period
• Maintain all employee file records according to compliance law, retainment requirements and company policies
• Update all changes in employee rates with new offer letters, Wage Theft protection notices and employee files
• Maintain employee files with performance reviews, counseling sessions and recognitions
• Process proper paperwork for terminations in employee files
• Provide support to employees regarding HR policies, benefits, payroll questions, leaves of absence, and unemployment or disability claims
• Administer the unemployment claim process
• Assist employees with translation of company policies and employee relations
• Collaborate and assist with HR team on company culture initiatives, safety and wellness programs, and charity initiatives
• Assist with general company administration duties and projects

Education, Experience and Required Skills

• Bachelor’s degree in Human Resources or closely related discipline, and/or related business experience
• 2+ years of wine and restaurant industry HR experience
• Proven success in recruitment
• Keen understanding of HR best practices
• Experience with Applicant Tracking Software, including Greenhouse
• Extensive knowledge and proficiency of computer programs including Google Apps, and Microsoft Office
• Well developed skills in problem solving, prioritizing tasks and taking initiative
• Strong organizational and time management skills
• Excellent analytical and communication skills with great attention to detail, even under tight deadlines and a fast paced environment
• Ability to communicate and work collaboratively to build relationships at all levels
• Must have a high level of confidentiality and discretion
• Must be proficient in English and Spanish verbal and written communication
• Must have a valid California Driver’s License and maintain a safe driving record
• Ability to lift 40+ pounds
• A pre-employment investigative consumer report is required

Compensation and Benefits:

• This is a full-time, hourly position
• Competitive compensation depending on experience plus benefits including medical/dental insurance, paid vacation and 401(k)

All inquiries will be kept strictly confidential

WineTalent:  The Right People for the Job

WineTalent Classifieds: Recruiter for Long Meadow Ranch

WineTalent Classifieds:  Internal Recruiter Role with Long Meadow Ranch

WineTalent is seeking an internal recruiter for Long Meadow Ranch to support the staffing needs of the winery, the restaurant and the farming operations.  

Recruiter

Long Meadow Ranch is a family ­owned and operated producer and purveyor of world ­class wine and food that is economically successful and socially responsible using diversified, sustainable, and organic farming methods. LMR produces award ­winning wines, handcrafted extra virgin olive oils, grass ­fed beef, eggs, and heirloom fruits and vegetables.

Long Meadow Ranch has a unique opportunity for a Recruiter to join the administrative team to continue to build, support and manage a growing staff of winery, restaurant, hospitality, farming and administrative professionals.   Reporting to the Manager of Administration, the Recruiter will perform a wide variety of human resources activities including recruitment, onboarding, training, career development and staffing support.

Responsibilities:

External Recruitment:

• Build recruiting network through the use of internet job posting sites and social media.
• Forge strong industry connections through involvement in professional organizations, trade groups, colleges and universities.
• Create internal platform to market open positions to encourage staff referrals.
• Implement and manage LMR’s college recruiting program.  This will include identifying appropriate colleges, creating a relationship with faculty and career centers, attending career fairs and developing an internship program.  
• Develop the recruiting and interviewing plan for every open position.  This will include identifying the best recruitment tools and job boards to utilize.  
• Monitor recruiting metrics to identify areas needing improvement and effectiveness of recruiting efforts.

Internal Staffing Support:

• Manage the entire recruitment process for identified positions.

• Develop and maintain excellent relationships with LMR’s hiring managers, candidates and team members.
• Interact closely with external recruiters.
• Create interview guides for internal staff and applicable interview questionnaires.     
• Market open positions and LMR’s mission and values to candidates.
• Screen resumes and submit most qualified candidates’ resumes to hiring manager.
• Schedule all phone screens and in-person interviews for hiring manager.
• Follow-up with candidates as needed throughout the process, keeping candidates informed and engaged.  
• Conduct post-interview debriefing with hiring manager and determine next steps in hiring process.
• Arrange travel and lodging accommodations for interviews with out of area applicants. Handle all reimbursement requests and maintain timely payments to applicants when necessary.  
• Ensure proper documentation is in place before an offer is made (Employment application, references, pre-employment screenings).  
• Prepare offer letters.

Additional Administrative Support:

• Manage LMR’s applicant tracking system.  This will include identifying potential solutions for LMR and be the point of contact for system implementation.  
• Prepare internal recruitment reports for direct supervisor and departments as requested.  

Qualifications and Requirements

• Bachelor’s degree in Human Resources, Business, Marketing or related.  Relevant work experience in lieu of a degree is also applicable.

• At least 5 years of experience in human resources and personnel administration.
• Keen ability to build rapport with personnel throughout the organization and maintain relationships to facilitate strong lines of communication.
• Understanding of current employment laws.
• Familiarity and comfort on Mac, online productivity and collaboration tools including Google Drive, Google Docs, cloud based storage systems and related systems.  
• Sharp attention to detail with good oral and written communication skills.  
• Spanish language skills highly desirable.
• Able to work in a team environment as well as operate independently.    

• Experience with recruitment databases and applicant tracking systems
• Strong organizational, problem-solving and priority management.  

Compensation and Benefits

• This is a full-time, salaried position.
• Competitive compensation depending on experience plus benefits including medical/dental insurance, paid vacation and 401(k).

WineTalent's Upcoming Webinar: WAGES & WINE: Making sure your blend of pay practices complies with California law.

Next week WineTalent will be teaming up with Attorney Barbara Cotter, Partner of the employment law firm Cook Brown LLP to present a webinar about pay practices in the wine industry.  We will be presenting an overview of roles in the wine industry, discussing classifications of employment (salary, hourly, executive, management, consultant, contractor) and providing some case studies from real world situations.  If you are hiring or managing employees or consultants in the wine industry this webinar will provide you with useful information.  Stay on top of employment issues and up to date on new legislation.  We will also be having a question and answer session at the end in case you have specific issues you need addressed.    I hope you can join us.

WAGES & WINE: Making sure your blend of pay practices complies with California law.

Join us for a webinar on May 15, 2013 at 9:00 AM PDT.

Register now!  https://attendee.gotowebinar.com/register/655674317569408512

COOK BROWN LLP TEAMS UP WITH WINETALENT FOR A "RATE YOUR PAY PRACTICES" WEBINAR

Attorney and Cook Brown LLP partner Barbara Cotter teams up with wine industry recruiter and WineTalent President Amy Gardner in discussing compensation issues confronting the wine industry employer. Attendees will be provided with a convenient checklist, a primer on wage and hour law for the wine industry, and a common sense guide that will answer a multitude of questions such as:

1. How do you classify employees correctly under California law?
2. What happens to an employer when an employee is misclassified?
3. What constitutes a salaried position? An hourly position?

After registering, you will receive a confirmation email containing information about joining the webinar.