WineTalent is working with our client, the Napa Valley Grapegrowers, on an Event Manager role.
The successful candidate will demonstrate
experience in event planning, working efficiently with a team environment,
exemplary organizational skills, an attention to detail, and an aptitude for
learning quickly.
The Event Manager will be responsible for the following events:
Annual Membership Events:
- Annual Membership Meeting
- Manage, plan and execute the Annual Membership Meeting
- Work with the Member Relations Manager and Executive
Director to coordinate event logistics: AV needs, food & beverage,
invitation, venue, etc
- Annual Dinner
- Responsible for the management and coordination of all
event aspects of the Annual Dinner
- Event logistics: create event timelines and schedules,
manage all vendors, coordinate set up and breakdown, point of contact
for event venue, etc.
- Manage all décor, event rentals, AV/lighting, logistics,
site, activities, caterers, and other vendors
- Manage all wine donations, pickup/delivery schedules, and
pouring
- Assist with sponsorship outreach and management
- Work with Member Relations Manager and Executive Director
on the logistics of the stage program and Grower of the Year video
- Manage all follow up details – thank you letters,
invoicing, membership communications, etc.
- Other membership events that arise
- Manage the annual membership event budgets and report regularly
to the NVG Associate Director
Harvest
STOMP
- Responsible for the management, coordination and execution
of the Harvest STOMP annual fundraiser
- Work with STOMP Committee Chairs and Steering Committee to
create overall design and vision for event
- Manage all décor, event rentals, AV/lighting, logistics,
site, activities, and vendors
- Manage all pre-event, day-of event and post-event details,
staff, and logistics teams
- Manage all caterers and coordinate all aspects of food
service throughout the event
- Manage the coordination of the band and entertainment
requirements
- Manage the event budget, reporting regularly to the NVG
Associate Director
- Assist with developing and executing sponsor recognition plan
- Assist with the creation and development of Auction Lots and
Lucky Lots
- Work with STOMP Committee in the creation of the attendee
take-a-way gift bags
- Oversee the procurement and coordination of all wine
donations
·
Efficiently prepare for and
coordinate STOMP Steering Committee meetings and various sub-committee meeting
schedules
·
Prepare meeting minutes for the
STOMP Steering Committee and sub-committee meetings
- Manage all follow up post-event: thank you packets, auction lot follow
up, vendor communication, invoicing, budget, committee wrap up, etc.
ROOTSTOCK
- Solicit and manage all exhibitor outreach and logistics
- Assist with the setup of the online exhibitor and event
registration platform
- Manage all aspects of exhibitor placement, booth
assignments, contracts, nametags, etc.
- Exhibitor point of contact for the entire event
- Assist with the coordination and execution of sponsor
benefits
- Responsible for managing and executing all aspects of the
pre-event seminar and welcome reception
- Assist NVG Program Manager with all event rentals, vendor
coordination, and overall event logistics
- Work with NVG Program Manager and FWF Program Manager on
event staffing needs
- Coordinate the food & beverage needs for the event
- Attend and participate in all ROOTSTOCK Steering Committee
meetings
Napa
Valley Farmworker Foundation
- Annual Pruning Contest
- Responsible for all aspects of management, coordination and
execution of the Annual Pruning Contest
- Manage sponsor solicitation and outreach
- Event logistics: create event timelines and schedules,
manage all vendors, coordinate set up and breakdown, point of contact
for event venue, etc.
- Manage all décor, event rentals, AV, logistics, site,
activities, caterers, community organization participants, and other
vendors
- Work with Steering Committee to secure all contestant prizes
- Manage Pruning Contest budget, reporting regularly to NVG
Associate Director
- Manage all post event wrap up and follow up
- Annual Donor Recognition & Farmworker Appreciation
Luncheon
- Manage all event coordination and logistics details of the
annual appreciation luncheon
- Secure event venue and oversee all event logistics –
catering, AV, donor gifts, wine donation, etc.
- Manage the event budget
- Manage all post-event follow up
- Día de la Familia
- Assist the FWF Program Manager in planning and executing
the event
- Coordinate Día de la Familia Steering Committee meetings
and prepare meeting minutes
- Assist the FWF Program Manager with vendor logistics –
catering, event rentals, audio visual, set up, breakdown, décor, catering/event
staff, etc.
- Coordinate all kids activities
- Assist FWF Program Manager with all event wrap up
Miscellaneous
support for NVG seminars & events
Qualifications:
- ·
Exceptional
organization skills
- ·
Excellent
writing and communication skills
- ·
High level of accuracy
- ·
Self-starter & ability to
self-manage
- ·
Ability
to create, maintain, and report budgets
- ·
Proficiency in Excel, Word, and
database management
- ·
Demonstrated
success working with a planning team
- ·
Proven
ability to develop and maintain strong relationships with vendors
- ·
Highly
motivated work ethic
- ·
Creativity
in designing pleasing décor for events
- ·
2+
years’ experience in the event and/or hospitality industry
- ·
Experience with luxury brands a
plus
- ·
Ability to lift 50 lbs.
- ·
Clean driving record with the
California DMV
- ·
Aptitude to learn new things
& interest in learning the way NVG does things
Interested in applying: Please email your resume to amy@winetalent.net. All communications are strictly confidential.
